HeqDuties

GENERAL DUTIES OF THE HEQ EDITORS

The Senior Editor and the Co-Editors rely on the assistance of graduate students to maintain cohesiveness and consistency in the delivery of all HEQ processes from manuscript submission to production.   All journal decisions about processes and manuscripts are made at the editorial level, however. The primary duties of the editors consist of an initial internal review of manuscript submissions to discern its appropriateness for HEQ, if it contains critical consideration of sources (relevance of primary and secondary sources), and whether it adds original insight into the field.  Manuscripts identified as an “internal reject” are immediately sent an email correspondence indicating a decline decision.  Once we have designated manuscripts to send out for peer review, we identify scholars who would best be able to provide a critical appraisal. In this light, we rely on the expertise of the peer reviewers and their assessments.  Based on what the majority of peer reviews indicate, we designate a “reject” or a “revise and resubmit.”  Oftentimes the manuscript will undergo two revise and resubmits before it is finally accepted for publication.  This whole process usually takes about two months.  We conduct a monthly editorial meeting to process the new round of manuscript submissions and to come to decisions on others.  The editors also utilize email frequently to finalize decisions.  Once manuscripts are accepted for publication, a co-editor establishes a tentative publication schedule and informs authors of when they can expect their manuscript to be published.  We request that the authors provide another round of edits to their manuscripts prior to final submission.  Once we receive the final version of the manuscripts, another co-editor undergoes the copyediting phase to prepare for submission to Blackwell.  In addition to these day-to-day tasks that involve on average, 10 hours per week, the editors maintain correspondence with the Editorial Board and invite a new cadre of scholars to be a member of the board annually.

GENERAL DUTIES OF THE GRADUATE ASSISTANT COPY EDITOR

The duties and responsibilities of the graduate assistant copy editor (GACE) begin with initially editing the manuscript by correcting any grammatical, punctuation and/or spelling errors. The spelling and identification of all sources, including the titles of works, dates, author names, identification and location of publishers must be verified and this often involves online research to check the accuracy of footnote citations. If any part of the manuscript is confusing, the GACE occasionally suggests rewording sentences for clarity and word efficiency. Quotations that do not read well are compared, if possible, with the original source to verify the accuracy of the quote. History of Education Quarterly employs the Chicago Manual of Style, 16th Edition and this dictates writing standards, including formatting, placement of headings, use of foreign words, etc. After the manuscript is edited, the GACE digitally files the original manuscript and the copy edited manuscript and then emails track changes to the co-editors who then communicate with the author/s. In summary, copyediting manuscripts for HEQ require good written English skills, a good working knowledge of the Chicago Style, being meticulous and detail oriented, and operating within publication deadlines.

GENERAL DUTIES OF THE GRADUATE ASSISTANT EDITORIAL ASSISTANTS

The duties and responsibilities of the graduate assistant editorial assistants (GAEA) consist of cataloging, both physically and electronically, manuscripts that are submitted to HEQ for review.  When a manuscript is first received, it is designated to an editorial assistant where it is printed and filed and placed within our physical files in the office in the Colonel Wolfe School.  The manuscript is then cleaned of any indicators to the author, and uploaded to the OJS (Online Journal System) system where it is then queued for review.  Manuscript details are further logged in our online database that all editorial assistants have access to, and GAEAs keep manuscript statuses up to date.  Editorial Assistants maintain general correspondence between author, reviewers, and editors to assist in turning reviews around in an efficient manner.  Furthermore, every couple of weeks, all manuscripts are reviewed by the editorial assistants and compiled into a digest that contains the latest status of each manuscript.  This digest is then sent to the editorial staff to designate further reviewers, make publication decisions, and otherwise discuss active manuscripts.  In order to effectively compile all the necessary data and maintain efficiency and consistency, one editorial assistant compiles the HEQ digest.  Theoretically, all relevant information should be in the online database.  Electronic files of manuscripts and reviews are then uploaded to the university student web space to aid in compiling the digest and manuscript accessibility.  While these duties comprise the majority of the duties of the editorial assistants, for each issue of the journal one assistant is designated to provide an author contact list for Blackwell publishing, and on some occasions, the table of contents.  In a few instances, cover images are also needed.  When all files are assembled and ready, the assistant sends all of these documents to the publisher via a FTP server, or more recently, via email.

The editors also balance a full teaching load as well as holding administrative positions.  James Anderson serves as the Head of Education Policy, Organization and Leadership (EPOL) as well as being the Executive Associate Dean for the College of Education.  Christopher Span serves as the Associate Dean for the College of Education and is the Big 10 Faculty Athletic Representative.  Yoon Pak serves as the Director of Doctoral Graduate Programs for EPOL.  These duties necessitate that we have reliable and capable graduate editorial assistants who are all history of education majors in EPOL.

Please note that the editorial assistants are paid on an hourly basis commensurate with their level of graduate study at the University of Illinois. They are not paid an assistantship where a tuition and fee waiver is generally provided (with at least a 25% assistantship with the university).  Their funds are paid from the HEQ account.  The editors do not receive any additional salaries in their roles.

The editors also balance a full teaching load as well as holding administrative positions.  James Anderson serves as the Head of Education Policy, Organization and Leadership (EPOL) as well as being the Executive Associate Dean for the College of Education.  Christopher Span serves as the Associate Dean for the College of Education and is the Big 10 Faculty Athletic Representative.  Yoon Pak serves as the Director of Doctoral Graduate Programs for EPOL.  These duties necessitate that we have reliable and capable graduate editorial assistants who are all history of education majors in EPOL.

Please note that the editorial assistants are paid on an hourly basis commensurate with their level of graduate study at the University of Illinois. They are not paid an assistantship where a tuition and fee waiver is generally provided (with at least a 25% assistantship with the university).  Their funds are paid from the HEQ account.  The editors do not receive any additional salaries in their roles.